Regulatory Manager

Hart Medical Equipment provides a full range of home care products and support services based on individual needs. We strive to conduct our patient care operation with the highest standards. We are a nationally accredited, premier provider of home medical equipment and supplies.

Status: Full Time, Monday-Friday 8am-5pm

Location: This position is a combination of remote and in-house. Must be near a Hart Location. 

Hart Medical Equipment offers a competitive salary and benefits package. EOE

SUMMARY: Directs the preparation and submission of regulatory agency applications, reports or correspondence.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
 

• Serves as a liaison between regulatory bodies and operations.
• Responsible for managing regulatory-related projects through the entire life cycle.
• Prepares and submits applications and reports to applicable regulatory agencies ensuring timeliness, accuracy, comprehensiveness or compliance with regulatory standards.
• Responds to requests for information from regulatory bodies including ACHC, CMS, federal, state and local government.
• Maintains current knowledge of regulations applicable to the company.
• Monitors regulatory affairs and the effect changes will have on company operations.
• Develops and maintains professional relationships with federal, state, and local regulatory agencies.
• Manages the communication form process including their review, generation, assisting in research and investigation of events, logging and coding, statistics maintenance and reporting to the Compliance Officer.
• Tracks regulatory, business and clinician licenses/certifications.
• Answering service liaison, which includes following up on and logging daily reports and statistics maintenance.
• Coordinates payment and expense reporting for accreditation and regulatory applications and licensing.
• Coordinates surety bond and liability insurance requirements with Finance Department.
• Manages payer credentialing and contracts as assigned.
• Coordinates on call scheduling.
• Prepares meeting minutes or summaries for multiple internal and external organization meetings.
• Manages monthly vehicle and performance improvement surveys.
• Performs monthly OIG exclusion checks on all employees.
• Assists with preparing and distributing business and marketing documents, as necessary.
• Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
• Manages company uniforms and company apparel sales.
• Maintains various files.
• Makes recommendations for changes in office practices or procedures.
• Assists other departments as needed.
• Other duties as requested by management.

• Bachelor’s Degree required
• 3+ years of relevant experience required.

• Independent judgement is required to plan, prioritize and organize diversified workload.
• Excellent analytical, problem-solving and research skills.
• Must be able to work independently and within a team.
• Ability to work effectively with employees at diverse levels.
• Excellent interpersonal, written and oral communication skills.
• Keen attention to detail.
• Strong organizational skills and ability to multitask.
• Strong computer skills; required proficiency with MS Office, Adobe Acrobat and SignNow.
• Ability to work in a fast-paced environment.

Language Skills

Proficient English (verbal, written). Ability to read and interpret complex documents such as regulatory language, research articles and contracts. 

Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure using a calculator.

Analytical & Problem Solving Ability

Critical thinking, fact finding and creative problem skills required. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. All employees are required to work in a safe manner.

WORK ENVIRONMENT

The work environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office environment with moderate noise. Very little travel.


 

By submitting an application, you are agreeing to the terms of Hart's Application Acknowledgement and Agreement found at https://hartmedical.org/application-agreement.

IRB Medical Equipment LLC, dba Hart Medical Equipment, is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, citizenship age, disability genetic information, height, weight, marital or veteran status or any other protected status in accordance with the requirements of applicable federal state and local laws. Hart Medical Equipment also provides reasonable accommodation for individuals with disabilities in accordance with applicable law.